GUIDELINES FOR MEMORIAL SERVICES at WILLIAM PEACE UNIVERSITY
William Peace University is pleased to provide the James Dinwiddie Chapel for use by families of deceased alumni for celebrations of life. To arrange an alumni memorial service, please contact Sarah Heenan, Conference and Events Manager, at 919.508.2044 or Sarah.Heenan@peace.edu.
To hold a memorial service at William Peace University in the James Dinwiddie Chapel, the deceased must be an alumnus of the institution, a faculty member, an employee, a retired faculty member, or a retired employee of long standing. Under extraordinary circumstances, the administration may make an exception to the policy. Specific details follow below.
Any memorial service in the James Dinwiddie Chapel must be scheduled with the Director of Visitor Services. The Director of Visitor Services will consult with University staff and administration to determine if eligibility requirements are met and will give priority to such memorial service requests whenever possible.
Due to campus staffing and facility restrictions, funeral services where the body is present either in a casket or cremated remains in an urn are not permitted on campus.
William Peace University will permit a memorial service (where the body or cremated remains are not present) to be held in the James Dinwiddie Chapel. Such services are difficult to plan in advance with regards to parking, security, student events and other University needs. Because of the many activities that take place on the campus and limited parking facilities, the University discourages scheduling memorial services during the week when classes are in session. In all cases, scheduled weddings will take priority.
The University will reserve two hours for memorial services: forty-five minutes to set up and for guest arrival before the start time of the service, and 1 hour for the actual service and receiving of friends after the service, if desired.
OFFICIANT & MUSIC
The family of the deceased selects clergy and hires its own musical accompaniment. If you would like us to advise you of the name(s) of an organist from our list of those trained to perform on the delicate and historic instrument in the Chapel, please indicate this on the inquiry form.
William Peace University Singers
Should the family wish to involve the services of the William Peace University Singers in the memorial service, they will need to contact Robin Johannesen, Executive Administrative Assistant in the Office of Engagement at 919.508.2043 or Robin.Johannesen@peace.edu.
If the family wishes to have flowers displayed in the Chapel at the time of the service, flowers may be delivered to the Chapel no earlier than one hour before the start time of the memorial service. The family will assume all related charges and responsibility for ordering, delivery, and removal of flowers from the Chapel immediately following the service or William Peace University will retain the deposit.
FEES & LIABILITY
The fee for use of the James Dinwiddie Chapel is $350, payable upon issuance of the contract in advance of the service date.
The family assumes all liability for its guests and service providers while on the campus and will be responsible for all aspects of the service including the protection of campus facilities, furnishings and grounds.
RECEIVING LINES & RECEPTION SPACE
Family may receive friends immediately after the memorial service in the adjacent room, Blue Parlor.
Use of other spaces on campus, such as Main Parlor for a reception or greeting space incurs a fee of $250. If food and beverage are desired, the Director of Visitor Services will assist the family with those arrangements, which are made with the University’s caterer, ARAMARK dining services, exclusively. Food and beverage expenses and associated sales tax will be sent by invoice following the service to the specified family member.
If the family would like their friends and loved ones to donate gifts to William Peace University in memory of the deceased, or to establish a scholarship in memory of the deceased, the family should contact Lauren Gerber in the Office of Engagement at 919.508.2041 or Lauren.Gerber@peace.edu. The family will receive notification of all memorial gifts to the University from family and friends.
Revised Nov. 2015